An itinerary can look polished while important decisions remain hidden. Missing information may prevent a proper review, create the wrong expectation or force the operations team to make assumptions later.

The right response is not to invent precision. It is to identify what is missing, decide when it must be known and state any temporary assumption clearly.

Traveller information

Confirm the number of travellers, children's ages, rooming, mobility, dietary needs and relevant assistance. These details affect price, service eligibility, vehicle capacity and daily suitability.

  • Names and ages at travel
  • Room and bedding needs
  • Mobility or accessibility requirements
  • Dietary requirements
  • Luggage or special equipment

Arrival, departure and intercity transport

Flight numbers, terminals, train stations and timings connect the itinerary's major parts. Without them, arrival-day activities, transfers and the final departure margin cannot be reviewed reliably.

Accommodation details

A star category without a hotel name or area is not enough to assess location. Confirm property, room type, occupancy, meal plan, check-in terms, taxes and whether special requests are guaranteed.

Activity operating details

Review dates, opening patterns, duration, meeting point, ticket type, guide language, age limits and physical requirements. Mark live details that must be reconfirmed closer to travel.

Service scope and responsibility

State whether transfers are private or shared, where drivers meet clients, what waiting is included and which services are self-guided. Clarify who handles tickets, reservations and local payments.

Commercial and client-facing inclusions

The programme and inclusion list should agree. Check meals, entrances, guides, porterage, city taxes, resort fees, optional activities and gratuities. If a price depends on availability or exchange rates, explain the condition.

Decide what blocks sending and what blocks booking

Not every unknown has the same urgency. A proposal may be sent with a clearly marked provisional hotel, while a transfer cannot be operated without flight details. Separate information needed now, before confirmation and before travel.

A final completeness question

Could a client, reservations colleague and local supplier each read this itinerary and understand the same trip? If not, list the missing facts and assumptions before the document moves forward. TourAudit helps surface such gaps; the consultant decides what must be resolved at each stage.

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